Operations Director

operations office

Location: Pennsylvania (location specifics TBD), remote is an option
Employment Type: Full-time
Salary: $60,000 annually
Benefits: Flexible hours, 2 weeks paid time off initially
Application Deadline: August 7, 2025


Ideal Candidate

The ideal candidate is a hands-on leader and self-starter with a passion for rural community development. They will be detail-oriented yet strategic, capable of managing both day-to-day operations and long-term initiatives. This is an ideal position for someone who thrives on independence, enjoys building relationships, and has a genuine commitment to the mission of Headwaters Charitable Trust.


To Apply

Please submit your resume, cover letter, and contact information for at least three references familiar with your work to:

Travis Lesser, Board Chair
(814) 933-9643
travis@appfoodworks.org


Responsibilities

Grant and Project Management

  • Research, write, and submit grant proposals based on Board input, community needs, and partner  ideas 
  • Manage budgets and financial tracking for all grants 
  • Submit timely and accurate reports to federal, state, and foundation funders
  • Maintain organized project documentation ensure a smooth audit process
  • Possesses a general knowledge of watershed and habitat restoration, trail development, land acquisition, and food access


Financial and Administrative Operations

  • Maintains all bookkeeping in QuickBooks, including accounts payable, receivable, and cash flow management
  • Oversee bill payments and monthly financial reporting
  • Support the annual financial audit process
  • Manage office systems, respond to inquiries, and order necessary supplies


Board Relations

  • Coordinate quarterly Board of Trustees meetings• Prepare and distribute meeting materials (agendas, reports, financials)
  • Draft meeting minutes and collaborate with the Secretary/Treasurer for review and presentation
  • Participate in board committees, including finance, governance, and outreach


Required Skills / Experience

Required Experience

  • Proven experience in nonprofit administration, grant writing, or grants management
  • Familiarity with nonprofit budgeting, financial reporting, and compliance
  • Experience supporting audits and funder reporting requirements
  • Proficiency with Microsoft Office Suite, Google Workspace, Adobe Acrobat, and QuickBooks


Administrative & Organizational Skills

  • Highly organized with strong attention to detail
  • Capable of managing multiple projects, priorities, and deadlines with minimal supervision
  • Problem-solver with a drive for continuous improvement
  • Able to handle frequent deadlines and navigate occasional high-pressure situations


Communication & Relationship Building

  • Strong written and verbal communication skills
  • Comfortable presenting to funders, boards, and public audiences
  • Builds and maintains positive relationships with government partners, funders, and community leaders
  • Demonstrated ability to collaborate and work diplomatically with a variety of stakeholders


Personal Attributes

  • Self-motivated, proactive, and strategic thinker
  • Maintains professional integrity, ethics, and confidentiality
  • Flexible, resilient, and adaptable in a dynamic work environment
  • Committed to work-life balance, clear boundaries, and sustained personal well-being

Apply Now